• Office Specialist, Assistant (Part-Time)

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  • Overview

    About OCTA:

    The Orange County Transportation Authority (OCTA), Orange County’s primary transportation agency. It’s our job to develop and deliver transportation solutions to enhance the quality of life and keep Orange County moving. Operating in a 798 square-mile area, we serve more than 3 million residents in 34 cities and unincorporated areas. Our responsibilities extend to all forms of transportation, including bus and paratransit service, Metrolink commuter rail service, planned future rail, including street cars, the 91 Express Lanes Toll Road, freeway, street and road improvement projects, motorist services and regulating taxi operations. OCTA has been recognized for excellence in the public transportation industry by the American Public Transportation Association, and has been honored with awards from local and national organizations for our transportation improvements. OCTA’s core values consist of integrity, teamwork, communication customer focus and can-do spirit.




    Under direct supervision, performs a wide variety of semi-routine clerical, secretarial, and administrative duties using established procedures.

    This position is eligible for employee benefits. The work schedule will consist of approximately 20 - 30 hours a week. This position will not exceed 30 hours per week.

    This is a non-exempt position in Salary Grade F: Min $17.47– Mid $21.09– Max $ 24.70 per hour. The starting salary will be within this range based on qualifications.


    The application deadline for this position is Tuesday, October 23, 2018.


    This list is intended to indicate the general nature and level of work performed by employees within this classification and is not designed to be interpreted as an exhaustive listing of all tasks required of employees assigned to this job. 

    • Performs a wide variety of clerical, secretarial, and administrative duties related to the specialized function to which assigned.
    • Compiles records and reports based on data obtained from a variety of sources; processes data and documents in accordance with prescribed procedures.
    • Sorts and distributes mail, answers phones, directs calls, schedules appointments and conferences, makes travel arrangements, and orders and maintains required level of office supplies.
    • Maintains logs, files, and records; tracks expense accounts and other routine financial records; enters data into spreadsheets and performs basic calculations.
    • Operates various office machines, which may include a personal computer, calculator, copier, and fax machine.


    Any combination of education and experience equivalent to a high school diploma; related experience desirable.

    Knowledge of: 

    • Procedures and specific rules of the office to which assigned.
    • Record-keeping techniques and procedures.
    • Verbal and written communications skills.
    • Computer applications and/or personal computer software.    
    • Telephone techniques and etiquette. 

    Ability to: 

    • Prepare, proof, and edit correspondence and reports.
    • Perform routine clerical, secretarial, and administrative duties.
    • Maintain confidentiality.
    • Make arithmetic calculations.
    • Type at an acceptable rate of speed from clear copy.

    Working Conditions/Physical Activities: 

    (The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. OCTA provides reasonable accommodation to enable individuals with disabilities to perform the essential functions).

    Positions in this class typically require:

    • Work may be performed in a stressful, fast-paced office environment, depending upon assignment.
    • Requires ability to understand verbal communication and to respond effectively.
    • Positions in this class typically require: Stooping, Kneeling, Crouching, Reaching, Walking, Pushing, Pulling, Lifting, Fingering, Grasping, Feeling, Talking, Hearing, Seeing, and Repetitive Motions in computer use. 

    Compensation and Benefits: 

    OCTA offers an attractive compensation and benefits package that includes medical, dental and vision health insurance programs, flex time (may be available), paid sick leave, paid vacation and holidays, short-term and long-term disability, life insurance, flexible spending accounts, retirement, deferred compensation plan, educational reimbursement, excellent in-house training programs, free transportation passes for the employee and dependents, wellness and ergonomic programs, and much more.



    OCTA is an equal opportunity employer and will not tolerate discrimination in employment on the basis of race, color, age, sex, sexual orientation, gender identity, religion, disability, ethnicity, national origin, marital status, status as a protected veteran, genetic information, or any other legally protected classification or status.

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