• Fleet Analyst, Senior - Maintenance Planner

    Job ID
    # Positions
  • Overview

    About OCTA:

    The Orange County Transportation Authority (OCTA), Orange County’s primary transportation agency. It’s our job to develop and deliver transportation solutions to enhance the quality of life and keep Orange County moving. Operating in a 798 square-mile area, we serve more than 3 million residents in 34 cities and unincorporated areas. Our responsibilities extend to all forms of transportation, including bus and paratransit service, Metrolink commuter rail service, planned future rail, including street cars, the 91 Express Lanes Toll Road, freeway, street and road improvement projects, motorist services and regulating taxi operations. OCTA has been recognized for excellence in the public transportation industry by the American Public Transportation Association, and has been honored with awards from local and national organizations for our transportation improvements. OCTA’s core values consist of integrity, teamwork, communication customer focus and can-do spirit.




    Under general direction, oversees the use of maintenance management systems, and planning and scheduling principles for revenue and non-revenue fleet and facilities. Ensures continuous improvement of asset management planning practices to facilitate the completion of work orders, avoid delays, and optimize performance.


    This is an exempt position in Salary Grade R: Min $74,110.40 – Mid $91,416.00 – Max $108,721.60 per year. The starting salary will be within this range based on qualifications.


    The application deadline for this position is Friday, November 23, 2018.




    This list is intended to indicate the general nature and level of work performed by employees within this classification and is not designed to be interpreted as an exhaustive listing of all tasks required of employees assigned to this job.

    • Supports the maintenance teams in optimizing the use of maintenance management systems and minimizing reactive work through proper planning of future work, auditing completed work and recommending improvements.
    • Reviews equipment history and performs trend analyses to prevent problem recurrence and/or determine the direction of the preventive maintenance program. Analyzes and tracks costs on highly problematic equipment, and troubleshoots and makes recommendations to resolve issues.
    • Formulates work management plans for projects. Determines all necessary part and material requirements, identifies special tools/equipment required, prepares preliminary time and labor estimates, and identifies warranty work. Conducts pre-planning meetings with stakeholders to plan and anticipate every contingency.
    • Ensures the accuracy of the maintenance related table codes, equipment history and Application Parts Lists (APLs). Sets up rush APLs as needed. Fine tunes APLs.
    • Develops parts and materials lists. Coordinates with Inventory Control to identify parts that need to be requisitioned and ensures accuracy of the Bill of Materials (BOM).
    • Monitors scheduled preventive maintenance inspections for accuracy.
    • Generates, reviews, and analyzes required asset management performance reports.
    • Utilizes analytical tools to monitor and report on maintenance cost, asset lifecycle cost, breakdowns, and inventory usage. Performs general asset tracking to ensure proper policies and procedures are being followed.
    • Prepares technical specifications for non-revenue vehicle procurement, consultant services, material/service contracts, and vehicle acceptance procedures and guidelines.
    • Audits performance standards to create or revise performance benchmarks as needed. Identifies performance trends in the measured performance indicators. Determines and recommends corrective actions.
    • Prepares database or spreadsheet reports and presentations for management analysis or review.


    Any combination of education and experience equivalent to a bachelor’s degree in business administration, public transportation or a related field with a minimum of five years asset management, supply chain, inventory, performance analytics or vehicle maintenance experience, three of which are in maintenance operations. Supervisory or management experience is desirable.


    Special Qualifications:


    Valid California Class C Driver License.


    Knowledge of:

    • Principles of management and administration practices.
    • Maintenance policies and procedures.
    • Principles of project management, analysis and evaluation.
    • Microsoft Office applications; advanced knowledge of Excel and Access required.
    • Ellipse, Link One, and IFAS applications.
    • Problem solving techniques.
    • Effective oral and written presentation techniques.
    • Research and statistical methods.
    • Vehicle maintenance and technology.


    Ability to:

    • Analyze, interpret and act upon automated information data.
    • Analyze current conditions and trend historical data with the goal of providing cost-effective and constructive solutions.
    • Discern and detect potential problems, roadblocks and unique situations in the work package.
    • Write clear, complete, and accurate procedures.
    • Communication task details clearly and effectively, orally and in writing for a wide range of audiences.
    • Collaborate effectively with other teams in data gathering, fact finding and troubleshooting problems, and making recommendations.
    • Interact effectively and courteously with internal and external personnel.
    • Establish priorities and coordinate work activities.
    • Work proficiently both independently or in a team environment.
    • Pay strong attention to detail and multi-task.
    • Define problems, collect data, establish facts and arrive at valid conclusions.
    • Read, analyze and interpret technical data and reports.
    • Prepare performance reports for management review.


    Special Conditions:


    Position requires frequent travel between agency locations and ability to function in a

    maintenance shop environment.


    Working Conditions/Physical Activities:


    (The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. OCTA provides reasonable accommodation to enable individuals with disabilities to perform the essential functions).

    Positions in this class typically require:

    • Work may be performed in a stressful, fast-paced office environment, depending upon assignment.
    • Requires ability to understand verbal communication and to respond effectively.
    • Positions in this class typically require: Stooping, Reaching, Standing, Walking, Lifting, Fingering, Grasping, Feeling, Talking, Hearing, Seeing, and Repetitive Motions in computer use.


    Hazardous Conditions:


    Positions in this class may also include these factors:

    • Hazardous physical conditions/materials.
    • Atmospheric conditions.
    • Extreme temperatures.
    • Inadequate lighting.
    • Intense noise.

    Compensation and Benefits:


    OCTA offers an attractive compensation and benefits package that includes medical, dental and vision health insurance programs, flex time (may be available), paid sick leave, paid vacation and holidays, short-term and long-term disability, life insurance, flexible spending accounts, retirement, deferred compensation plan, educational reimbursement, excellent in-house training programs, free transportation passes for the employee and dependents, wellness and ergonomic programs, and much more.



    OCTA is an equal opportunity employer and will not tolerate discrimination in employment on the basis of race, color, age, sex, sexual orientation, gender identity, religion, disability, ethnicity, national origin, marital status, status as a protected veteran, genetic information, or any other legally protected classification or status.

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