• Program Management Analyst/Program Management Analyst, Associate

    Job ID
    2018-2083
    # Positions
    1
    Location
    US-CA-Orange
    Type
    Full-Time
  • Overview

    About OCTA:

     

    The Orange County Transportation Authority (OCTA), Orange County’s primary transportation agency. It’s our job to develop and deliver transportation solutions to enhance the quality of life and keep Orange County moving. Operating in a 798 square-mile area, we serve more than 3 million residents in 34 cities and unincorporated areas. Our responsibilities extend to all forms of transportation, including bus and paratransit service, Metrolink commuter rail service, planned future rail, including street cars, the 91 Express Lanes Toll Road, freeway, street and road improvement projects, motorist services and regulating taxi operations. OCTA has been recognized for excellence in the public transportation industry by the American Public Transportation Association, and has been honored with awards from local and national organizations for our transportation improvements. OCTA’s core values consist of integrity, teamwork, communication customer focus and can-do spirit.

     

    Overview:

     

    Under general supervision, assists in the oversight and implementation of the Measure M (M1 and M2) capital project portfolio. Position coordinates between the PMO, OCTA project controls staff, and outside contractors or consultants. Position will identify possible schedule, scope or cost issues, develop corrective recommendations, and support delivery of the M2 capital program of projects.

     

    Program Management Analyst, Associate: This is an exempt position in Salary Grade M: Min $54,808.00 – Mid $67,558.40 – Max $80,288.00 per year. The starting salary will be within this range based on qualifications.

     

    Program Management Analyst: This is an exempt position in Salary Grade P: Min $66,872.00 – Mid $82,118.40 – Max $97,344.00 per year. The starting salary will be within this range based on qualifications.

     

    The interview process will result in an eligibility list to fill future openings through June 30, 2019.

     

    The application deadline for this position is Friday, December 21, 2018.

    Responsibilities

    This list is intended to indicate the general nature and level of work performed by employees within this classification and is not designed to be interpreted as an exhaustive listing of all tasks required of employees assigned to this job.

    • Reviews M2 capital program budgets and expenditures for freeway, transit, regional streets, and environmental program. Reports status of programs to PMO Provides regular reports on program accomplishments and progress.
    • Analyzes and reviews all capital program data including schedules, cost estimates, budgets, and funding sources. Compares data from multiple sources, including Primavera, Capital Projects, Capital Funding Plans, and other related tracking and/or reporting software in a timely manner.
    • Reviews and reports on schedule progress and expenditures against program plans and budgets. Provides presentations and/or reports to management and executive committees of relevant data.
    • Analyzes program expenditures compared to progress and provides recommendations to assure conformance with available Measure M funding sources and maximize use of external funding. Reviews and processes complex design and detailed construction invoices, reports, and schedules.
    • Reviews capital program costing categories for reasonableness and completeness and provides recommendations to ensure conformance with approved plan of finance and delivery commitments.
    • Prepares detailed analysis of annual fiscal year Measure M fund budget to management and executive committees.
    • Supports the PMO in the development of required Measure M quarterly reports.
    • Provides regular written reports regarding project activity and accomplishments as directed.

     

    Qualifications

    Program Management Analyst, Associate: Any combination of education and experience equivalent to a bachelor’s degree in a related field. Related experience preferred.

     

    Program Management Analyst: Any combination of education and experience equivalent to a bachelor's degree in project management, accounting, finance or a related field and a minimum of approximately three years related experience.

     

    Knowledge of:

    • Principles and practices of project and portfolio management.
    • Project controls software, schedule and costing software (including MS Office applications and Primavera software).
    • Audit methods and practices.
    • Project management techniques.
    • Skilled in Excel including proficiency in advanced formulas, tables and formatting, conditional formatting and advanced charting.


    Ability to:

    • Complete detailed reviews of capital projects, including schedules, costs and scope adjustments in a timely and accurate manner.
    • Provide guidance and direction to other personnel.
    • Prepare comprehensive written reports.
    • Use personal computer and related word processing and spreadsheet software.
    • Communicate effectively orally and in writing.
    • Integrate Excel with other tools and optimize spreadsheets.

     

    Working Conditions/Physical Activities:

     

    (The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. OCTA provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.)

     

    Positions in this class typically require:

    • Work may be performed in a stressful, fast-paced office environment, depending upon assignment.
    • Requires ability to understand verbal communication and to respond effectively.
    • Positions in this class typically require: Reaching, Fingering, Grasping, Feeling, Talking, Hearing, Seeing, and Repetitive Motions in computer use.

     

    Compensation and Benefits:

     

    OCTA offers an attractive compensation and benefits package that includes medical, dental and vision health insurance programs, flex time (may be available), paid sick leave, paid vacation and holidays, short-term and long-term disability, life insurance, flexible spending accounts, retirement, deferred compensation plan, educational reimbursement, excellent in-house training programs, free transportation passes for the employee and dependents, wellness and ergonomic programs, and much more.

     

    OCTA is an equal opportunity employer and will not tolerate discrimination in employment on the basis of race, color, age, sex, sexual orientation, gender identity, religion, disability, ethnicity, national origin, marital status, status as a protected veteran, genetic information, or any other legally protected classification or status.

     

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